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Administrative Assistant

People's Care was listed in Inc. Magazine as one of the fastest growing companies in the United States, 7 years in a row. To fuel this incredible growth, we need more people. People like you. People who share our values and goals.

1. Job Identification

  • Job Title: Administrative Scheduler
  • Reports to: Clinical Director
  • Full Time  
  • Monday-Friday 8am-5pm Flexible
  • Salary Range $17-$20/HR

2. Job Summary

The Administrative Assistant supports the management team by performing receptionist, administrative and accounting tasks.

3. Knowledge, Skills, and Abilities

  • Knowledge of Regional Center, Department of Social Services, Department of Developmental Services, and State Council on Developmental Disabilities,
  • Knowledge of computer and networking principles
  • Knowledge of human resources principles
  • Technical proficiency, organization skills, time management, analytical skills, good written and verbal communication skills,
  • Interpersonal skills (build and maintain positive work relationships), mathematical skills, multi-tasking skills, independent judgment and decision making skills.
  • Critical thinking, active listening, reading comprehension, teamwork, problem-solving, negotiating, comparing, classifying, analyzing, coordinating, innovating, interact effectively with management, and social perceptiveness
  • Maintain confidentiality, ability to type 45 words per minute, detail oriented, flexibility, adaptability, prioritize, ability to work with a diverse population, positive attitude, work ethic, responsibility, self-discipline, creativity, multi-cultural awareness, empathy and concentration.

4. Education and Experience

  • High School Diploma required.
  • Bachelor’s degree in Business or a related field preferred but not required.
  • Minimum Experience: 2-3 years experience in an Admin Assistant role
  • Medical Billing experience preferred

5. Essential Functions

  • Greet visitors, answer phone calls, take and direct messages
  • Support programs’ recruiting efforts. Schedule interviews, prepare paperwork, assist candidates with paperwork etc. Send all documents to Human Resources
  • Order, maintain and distribute office and general supplies
  • Collect, prepare and distribute mail
  • Prepare and send new client status form
  • Report facility repairs and follow up through completion
  • Assist with payroll by reviewing reports and noting any discrepancies between authorized hours, billing and payroll hours
  • Review monthly billing and compare to authorized service hours. Report any discrepancies to management
  • Receives notice of authorization for services, informs management and updates reports accordingly
  • Prepares staff training materials
  • Creates, runs and reviews reports
  • Creates, organizes and maintains documents and files
  • Performs other related duties and assignments as required


6. Career Path

Career pathing can differ with each individual’s knowledge, skills, abilities, and experience. Lateral moves are sometimes beneficial to attaining one’s ultimate desired position.

Director-Program Manager-Supervisor-Administrative Assistant-Administrative Scheduler

7. Physical Requirements

The Administrative Assistant works in an indoor office environment with minimal travel and outside work. The position requires occasional lifting of up to 50 pounds, bending, stooping, pushing, pulling, standing, twisting, reaching, driving and kneeling. The position requires frequent sitting, keying/fingering, grasping, talking, hearing and repetitive motions.

8. Other Requirements

This position will require a valid California ID or Driver’s License. Candidate must successfully pass all pre-employment requirements, including but not limited to background check, physical etc. If required to drive, candidate must possess proof of valid insurance and registration.

At People's Care, our most valuable resource is the extraordinary people who make up our support staff. Do you have a passion for providing quality support to individuals with special needs? Do you thrive on helping others build/reach their goals in a positive, life-enriching environment?

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